Equipment Distribution

We are responsible for the distribution of loaner audio/visual equipment to faculty and staff. 

Guidelines and Procedures

In order to eliminate as much confusion and disappointment as possible, please adhere to the following procedures regarding the use of Media Technology group equipment:

• You may order equipment in person in room 001 of Willard Hall, by telephone at 832-2030, by mail, or by email to scott@ccsu.edu .
• Delivery requests must include the correct room number and time. In order to help us meet your needs, please make requests a minimum of 24 hours in advance for both day and evening classes. All Deliveries are Dependent Upon the Availability of Student Help. However, self pick-up of equipment is welcome during normal hours. To ensure availability, please reserve equipment at least 24 hours in advance.
• You must sign for equipment upon receipt and assume responsibility for its safety.
• Subject to availability, equipment may be picked up and returned without advance notice between the hours of 8:00 am to 5:00 pm Monday - Friday in Room 001, Willard Hall.
• Equipment will be loaned out Monday through Friday. Weekend and holiday loans require the prior approval of the Media Technology Manager.
• Students may receive equipment only with the written authorization of a faculty member and the faculty must sign for the equipment. A class list should be provided by faculty in cases where all students will be borrowing equipment.
• Blank videotapes, although signed out to faculty for specific academic purposes, remain the property of the Media Technology group and must be returned after use.
• The Media Technology group cannot provide operators. Contact us if you need instruction on equipment operation. Workshops for individuals and groups of faculty are available on equipment and other media related topics.
• If equipment should fail to operate or malfunction while in your possession, please notify the Media Technology group when the equipment is returned so that we can repair the problem.
• If, after requesting a reservation/delivery, you find you do not need the equipment, please call as soon as possible to cancel the reservation/delivery.
  

Please note that equipment deliveries depend solely on student help. Every effort will be made to deliver and pick-up equipment at the scheduled time. At certain times of the day, particularly when classes change, it is necessary to deliver equipment early because of multiple delivery requests.

If an item is not picked up at the scheduled time, and you cannot wait any longer, please:

1. Call the Media Technology group at 832-2030 or,
2. Lock the equipment in a secure area.
   

In any case, call the Media Technology group to let us know the status of the equipment. It remains your responsibility until it is returned to the Media Technology group.

Faculty and staff members who borrow Media Technology group equipment are responsible to insure that reasonable steps are taken to safeguard the equipment from theft, loss or damage while it is in their custody.

Should equipment be lost or stolen while on loan, the borrower must immediately, but not later than 24 hours, notify the CCSU Police and the Media Technology group. A detailed written report must be prepared by the police. No additional loans of equipment will be made to the faculty or staff member until the police investigation has been completed. If it is determined that the theft or loss was the responsibility of the borrower, the borrower will be billed for replacement costs by the University. If it is determined that the faculty or staff member took adequate pre-cautions to protect the equipment from loss or theft, the department of the faculty or staff member will replace the lost or stolen item from their budgets or transfer funds to the Media Technology group in amounts appropriate to cover the cost of replacement.

In the event that equipment is damaged while on loan, the borrower must immediately, but not later than 24 hours, notify the Media Technology group. The extent of damage will be determined by the Media Technology group and the department of the faculty or staff member will be billed for repair or replacement cost.

Equipment is only loaned to students at the request of, and at the responsibility of a faculty member. If equipment is damaged, lost or stolen while in the possession of a student, the above policy applies to the requesting faculty member and/or department.

If you have any concerns regarding the implementation of this policy, please contact Tim Scott in the Media Technology group.

Contact

Tim Scott
Willard Hall, Room 001
(860)832-2030
scott@ccsu.edu